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groupage (consolidation) – укрупнение, объединение нескольких мелких грузов, отправляемых разными лицами, в единое грузовое отправление

3c. Vocabulary

Find the italicized words in the text which mean the following:

1)stressed

2)a set of principles, rules

3)unsuitable

4)relating to the sea, naval (two adjectives)

5)able to exist together

6)additional

7)high

8)substances that pollute

9)combining two or more consignments (two nouns)

10)stated specifically

3d. Comprehension

Decide whether the statements are true or false.

1.One consignment can contain both dangerous and non-dangerous items.

2.Special supplementary information about the goods must be given in the DGN.

3.The CVPC is needed only for combined journeys.

4.The shipper must sign the CVPC.

5.The DGN may be signed by anybody from the exporting company.

4. Export Cargo Shipping Instruction

4a. Reading

Export Cargo Shipping Instruction

The Export Cargo Shipping Instruction (ECSI)¹ is the instruction from the exporter to the forwarder or carrier. It contains information on the goods and the route to their destination, any transport requirements, customs information, who is to receive what documents and an allocation of the costs². It is extremely important that the information provided in the ECSI is accurate.

The introduction of the New Export System (NES), the New Computerised Transit System³ (NCTS) and the requirement for advanced cargo information for the enhanced security measures have changed the official documentary procedures, in many cases replacing the paper document with electronic messages. As a result of these developments, although the format of the ECSI document remains the same as when it was originally made up, the way that the exporter completes the form to give instructions has changed.

The ECSI is designed to be a multi-purpose form fulfilling several functions and giving specific instructions about required export services. The form can be used for one or more purposes relating to a consignment: handling of goods; Customs clearance and payment of any duties and taxes. It also shows allocation of charges (freight and other operational charges) and special instructions about insurance, nature of hazardous goods, additional documents.

The ECSI provides the authoritative record of the exporter's instructions for the way the consignment should be handled and processed. In cases of disagreement over cargo handling procedures, proper export documentation or responsibility for export charges, the properly completed ECSI can be the source document for the resolution of any dispute.

Notes:

¹ Export Cargo Shipping Instruction (ECSI) – экспортная погрузочная инструкция ² allocation of costs– распределение расходов

³ the New Computerised Transit System (NCTS) – новая компьютеризированная система транзита Европейского Союза

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Figure 2. Sample Dangerous Goods Note (continued)

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4b. Vocabulary

Find the italicized words in the text which mean the following:

1)reliable

2)prices charged for some article or service

3)up-to-date (information)

4)taking the place of smth, substituting

5)argument

6)better, improved

7)the direction taken to get to a place

8)concerning

4c. Comprehension

Decide whether the statements are true or false.

1.The ECSI is completed by the freight forwarder.

2.New computerized systems completely replaced the paper ECSI with an electronic document.

3.The contents of electronic and paper ECSI are the same.

4.The only function of the ECSI is to give instructions how to handle the goods.

5.The ECSI can help exporters save time and money.

6.If there are any arguments between the parties, the ECSI will not help to deal with the problems.

4d. Reading

Read some points to consider in completing an ECSI and answer the questions on the ECSI given below (Fig.3).

Consignee

The full name and address of the consignee including the country must be shown. The consignee might not be the same company as the buyer in which case the buyer’s details should be put in the "other address" box.

Country of Origin of Goods

For goods not wholly produced in one country, the country of origin should be declared as that in which the final substantial processing took place.

Vessel/flight No. and date

It is important that the date is added for air transport because the same flight number may be used every day of the week.

Customs Details:

Commodity Code

The appropriate commodity code from HM (Her Majesty’s) Customs and Excise Tariff.

Procedure

The digits of the appropriate Customs Procedure Code.

Net weight is the weight of the goods without their external packing. Value is the value in pounds sterling (GBP).

Documentation Instructions

These boxes allow the exporter to show which documents he requires to be produced and who should be charged for this work. The capital letters A, B, C, D or E must be entered against each document which is required to show which addressee on the top of the form should be debited for this service. If the customs formalities export box is completed, this indicates that the exporter is asking the freight forwarder or carrier to cover export customs formalities.

Trade Term

The relevant Incoterm should be entered.

Invoice Price

The total invoice value for the whole consignment and currency.

Ocean Freight Payable at

Enter either the name of the port where the freight is payable or the terms "prepaid" or "destination", as appropriate.

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1.Who is the consignor?

2.Who is the importer?

3.Who received this ECSI?

4.Where were the goods produced?

5.What is the date of shipping?

6.What is the port of shipment?

7.Where must the goods be unloaded?

8.Where must the buyer receive the consignment?

9.How should the cargo be handled?

10.What is the insured value of the goods?

11.Which sum of money will be used by Her Majesty’s Customs to assess the import duty?

12.What goods and in what quantity are transported?

13.What is the commodity code of the goods?

14.What is the weight of the tare?

15.What is the term of delivery?

16.Who is to pay freight charges?

17.When can the freight forwarder take the consignment from the exporter?

18.When is the document signed by the shipper?

4e. Role Play

Student A You are Paul Coleman, a shipping clerk of the company called H.Smithers PLC which is situated at 265 Broad Street, PO Box 481, London E98 1SY. You have a telephone call from Daniel Brown, the Sales Manager. He wants you to complete an ECSI. Use questions in 4d to get the information about the consignment necessary for completing the ECSI.

Student B You are a Sales Manager from H.Smithers PLC. You call Paul Coleman, your shipping clerk and ask him to prepare an ECSI. Be ready to answer his questions.The preferable freight forwarder is Logistics Ltd, 145-157 St Johns Street, London, EC1V 4PY tel: +44 (0)845 8621162. You want a consignment of wine glasses to be delivered as soon as possible to the company called Mercadona at Canoa 35, B-A. 28042, Madrid. 360 Arctic Light wine glasses are packed in 12 cardboard boxes and must be handled with care because they are fragile. The insured value is £4,100.00 which is £600 more than the invoice value. The weight of the goods without the tare is 80 kg. The total gross weight is 100 kg. The consignment occupies 5 m³. The goods are to be delivered on FOB terms. Your company will pay Customs duties on export, the importer is to pay freight charges and charges in Madrid.

5. Revision

5a. Questions for revision (numbers and letters in brackets refer to the text where the answers can be found)

1.Why are there so many export documents? (1b)

2.What groups can export documents be divided into? (1b)

3.What are export documents like nowadays? (1b)

4.What are the advantages of electronic document systems? (1b)

5.Who may need the SSN? (2a)

6.What should the receiving authorities do before the consignor dispatches goods to the docks? (2a)

7.What is the main advantage of using the SSN? (2a)

8.In what cases must the DGN be used? (3b)

9.What information about the goods requires special attention? (3b)

10.Who must sign the DGN? (3b)

11.Who completes the ECSI? (4a)

12.What is the way of completing the ECSI like today? (4a)

13.Why is the ECSI called a multi-purpose form? (4a)

14.In what cases can the ECSI become an authoritative document? (4a)

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Figure 3. Sample Export Cargo Shipping Instructions (continued)

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5b. Complete the table to have pairs of words or word combinations which mean the same.

5c. Translate into English:

1)распределение расходов

2)грузовая единица

3)стандартный погрузочный ордер

4)внутренний таможенный склад

5)отправка товара

6)транспортная накладная для опасных грузов

7)контрейлерная перевозка грузов

8)таможенная очистка

9)экспортная погрузочная инструкция

10)температура воспламенения

11)смешанный груз

12)органы власти, принимающие груз

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1b. Reading

Read the text about the functions of a bill of lading and see if your suggestions were right.

Bill of Lading

The bill of lading¹ has three important functions. It is: a) a document of title ² to the goods.

The legal owner of the bill of lading is the owner of the goods. The importer must present it at the port of final destination in order to get the goods;

b) an evidence of the contract of carriage³.

It is an evidence of the contract of carriage between the shipper and the shipping line which defines in detail the terms for the carriage of the goods from the port of departure to the port of destination;

c) a receipt for the goods6.

It is a formal, signed receipt for a specified number of packages which is given to the exporter or his agent by the shipping line when the shipping line receives the consignment.

Notes:

¹ bill of lading (B/L, BOL) – коносамент

² document of title – товарораспорядительный документ

³ evidence of the contract of carriage – доказательство контракта (договора) на перевозку (транспортировку)

defines – определяет, описывает

terms for the carriage of the goods – условия перевозки товаров 6 receipt for the goods – расписка в получении товаров

packages – грузовые единицы

1c. Reading

Read about different stages of issuing a bill of lading.

How is a Bill of Lading Issued?

The exporter gives the goods to the forwarding agent for transportation to the port of shipment. He also hands over a standard shipping note (or a dangerous goods note) which provides the port authorities with the information about the goods to be transported and how they should be handled.

At the same time, the exporter completes a form of a bill of lading taken from the shipping line and sends it to the ship owner.

When the goods are delivered to the port, the authority which receives them signs and stamps the shipping note and gives a copy back to the carrier as a receipt. This can be important for the exporter if he ever has to prove that the goods have been delivered to the port.

When the goods are delivered to the quay¹, they are loaded onto the ship under the supervision of a tallyman².

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A document called a mate’s receipt³ is drawn up and signed by the ship’s first officer , who then sends it to the ship owner. The mate’s receipt records the tallyman’s report and serves as a temporary document of title until the bill of lading is ready. It can be clean which means that the goods are all present and correct, and that there are no damages. If there are some differences (e.g. in the number and kind of packages) or damage (e.g. sacks are torn; drums6 of liquid are leaking), the mate’s receipt is called dirty .

The ship owner draws up the bill of lading on the basis of the mate’s receipt and returns it to the shipper. Depending on what kind of mate’s receipt the ship owner receives, the bill of lading will also be clean or dirty. If it is clean, the B/L will have the following words: "apparent good order and condition" or "clean on board"9 or the like. A dirty bill of lading (also known as unclean, foul or claused¹º) will usually have such clauses¹¹ as "unclean on board", "insufficient packing"¹², "missing safety seal"¹³, "one carton short"¹ or the like. Dirty bills of lading should be avoided at all costs¹ because the importer’s bank may not accept them. Sometimes certain defects are unavoidable, for example timber often has split ends16. In such cases exporters must get the agreement of the importers to certain clauses on the B/L. These clauses must be agreed before the export contract is concluded¹ and the importers should tell their bank about such clauses.

One copy¹ of the bill is kept for the ship, the other copies are sent to the exporter or direct to his bank. The exporter then sends a copy to the importer or the importer’s bank, depending on the terms of payment19. The importer presents the bill and other documents to the shipping company when the ship arrives. The shipping company can then compare the bill with their copy and pass the goods to the importer. The number of original bills of lading²º depends on the number issued by the carrier. It can also be a sole original B/L. The originals are marked as "original" on their face and all have the same validity. When one of the originals is given to the carrier at the port of destination, the others become invalid. The shipper may ask the carrier to notify another party when the goods arrive at the port of destination in the box “Notify Party”²¹. It can be the importer, a freight forwarder or a bank. If the notify party and the consignee are the same party, then the word "SAME" or "CONSIGNEE" is printed in the box “Notify Party”.

Notes:

¹ quay – причал; пристань

² tallyman – контролер (при погрузке и выгрузке)

³ mate’s receipt (M/R) – штурманская расписка, расписка грузового помощника капитанаfirst officer – старший помощник капитана

clean – «чистый»

6 drums – металлические бочки; баки; цилиндрические контейнерыdirty – «грязный»

"apparent good order and condition" – «хорошее внешнее состояние товара, без видимых повреждений»

9 "clean on board" – «чистый на борту»

¹º unclean (foul; claused) – «нечистый» («грязный»; с оговорками) ¹¹ clauses – оговорки; условия

¹² "insufficient packing" – «недостаточно упаковки» ¹³ "missing safety seal" – «нет пломбы»

¹ "one carton short" – «нет одной картонной коробки» ¹ at all costs – любой ценой; во что бы то ни стало

16 split ends – расщепленные края

¹ before the export contract is concluded – до заключения экспортного контракта ¹ copy of B/L – зд. экземпляр коносамента

19 terms of payment – условия платежа

²º original bills of lading – оригиналы (подлинники) коносамента ²¹ “Notify Party” – извещаемая сторона

1d. Vocabulary

Find the italicized words in the text which mean the following:

1) management, control

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