When you finish the box, a picture of that screen will be pasted into the worksheet.

Gotcha: The Screen Clipping tool is great for shooting a screenshot of Word, or a web page, or a PDF file.

It will not shoot a picture from the current Excel window. This seems like a frustrating limitation. To get a picture of the current Excel window, use the Copy as Picture or the Paste as Picture tools, as described in "Paste a Live Picture of a Cell" on page 515. Or, use the Windows Snipping Tool.

DRAW AN ARROW TO VISUALLY ILLUSTRATE THAT TWO CELLS ARE CONNECTED

Problem: I have a large spreadsheet with many calculations. Results from section 1 are carried forward to cells in section 2. It would help to graphically illustrate that one cell flows to the calculation of another.

Strategy: You can use the Shapes feature to add arrows to indicate the flow of cells. Here’s how you use it.

1.Select Insert, Shapes dropdown and choose an ar- row.

2.Click in the origin cell and drag to the final cell.

When you release the mouse button, an arrow will appear, pointing from the first cell to the end cell. Annoyingly, the shape is drawn in a light shade of the first theme color, which ends up as light blue in the Office theme.

3.While the arrow is still selected, open the Shape Styles gallery on the Drawing Tools Format rib- bon tab. Select one of the black styles in an ap- propriate thickness.

Figure 1342 Shapes are in single menu now.

4.You can further control the arrow using the Shape Outline dropdown on the Format ribbon. Use the Weight, Dashes, or Arrows flyout menus. There are even more options available by pressing Ctrl+1 with the arrow selected.

5.By default, the arrow will resize with the cells. Say that the arrow stretches from column E to col- umn C. If you make column D wider, the arrow will stretch. To turn off this behavior, right-click the arrow and choose Size and Properties. You can then decide if the shape should move, resize, and/or print.

Figure 1347 Hover over a shape to see where the connection points are located.

Here are several shapes with connectors. If you rearrange the shapes, the lines will continue to connect the shapes.

Figure 1348 Shapes joined by connectors.

Figure 1349 Rearrange the shapes, and the connectors stay in place.

If you want to edit where a line connects, click on that line. Red handles will appear on the connector points. Move the red handle to a new location.

CIRCLE A CELL ON YOUR WORKSHEET

Problem: Excel offers an excellent calculation tool. However, I know that some people are visually ori- ented, and their eyes glaze over when they look at a large white sheet with black numbers. I want to use graphics to call attention to certain numbers.

Figure 1354 Choose No Fill

DRAW PERFECT CIRCLES

Problem: : The oval tool in the Drawing toolbar is hard to use. If I start drawing the rectangle in the upper-left corner of the cell, the shape will start in that corner. But if I start drawing a circle in the same spot, the oval I draw will not completely include the text in the cells. Also, why aren’t there circle and square shapes? I have a hard time drawing perfectly round circles and perfectly square squares.

Strategy: You can use keyboard keys to make drawing shapes easier.

First, to force an oval to be a perfect circle, you hold down the Shift key while you draw. Using the Shift key will also force a rectangle to be a square and a triangle to be an equilateral triangle.

Figure 1356 Use Shift while drawing to make circles and squares.

Second, a circle or an oval is hard to draw. In order to draw the circle around a cell, you have to start fairly far outside the cell. How can you know how far above your data to start in order to include all the data? One solution is to hold down the Ctrl key when you draw the oval (or Ctrl+Shift to draw a circle). Then,